CPRIT Application Receipt System (CARS): Frequently Asked Questions
Welcome to the CARS Frequently Asked Questions section. To send Comments, Questions, and Suggestions for Web Site Changes,
email us at Help@CPRITGrants.org.
Please use the word FAQ in the subject line.
If you don't find the answer to your question, please call the CPRIT HelpDesk at 866-941-7146 or email us at
Our hours of operation are:
Monday, Tuesday, Wednesday, Thursday, Friday, 7 am to 4 pm central time
Wednesday, 8 am to 4 pm central time
Queries submitted via email will be answered within 1 business day.
The information below provides answers to frequently asked technical questions regarding the system. For frequently asked questions regarding CPRIT, various funding opportunities, the peer review process, eligibility, grant matching funds requirements, inidrect costs, etc., please visit the FAQ at the CPRIT website, http://www.cprit.state.tx.us/funding-opportunities/grant-faq.
Application Receipt System Questions
How can I find out more about CPRIT?
Please go to the CPRIT website, http://www.cprit.state.tx.us
, for information about who we
are, what we do, and how you can become a part of our mission.
Application Receipt System Questions
System Supported Browsers
What are the recommended browsers and versions?
Google Chrome (Mac and Windows) 46.0.2490 & higher
Firefox (Mac and Windows) 41 & higher
Internet Explorer, versions 10 & higher
User Account Registration
I have created multiple user accounts. How can I resolve this issue?
Please contact the CPRIT HelpDesk. We can assist, if needed, by consolidating your accounts. In some cases, it is
helpful and/or necessary to have multiple CARS accounts.
I forgot my password, and my email address in CARS is incorrect.
Please contact the CPRIT HelpDesk by email. With a written request, we can assist you in correcting the email address in your
Help! Im locked out of my CARS account!
Please contact the CPRIT HelpDesk. If your email address is correct, we can reset your password with a phone OR email request.
If you are locked out AND your email address is incorrect in CARS, please contact the HelpDesk by email.
How do I update my contact information in the CARS?
The Contact Information tab in the My Profile section allows users to edit information in their profile, including the email address. There are, however, restrictions on changing your organization:
PIs that do not have any funded applications (grants) in the system can change their organization.
PIs that have a funded application (grant) in the system are not permitted to change their organization.
ASOs are not permitted to change their organization.
If you need assistance changing your organization, please contact the CPRIT HelpDesk.
How do I change my Username and Password?
This information can be changed in the Account Information tab in the My Profile section of CARS. Please create a Strong or Very Strong password. The criteria:
1. Minimum number of characters is 8
2. Contains at least 3 of the following:
* Uppercase Letters
* Lowercase Letters
* Special Characters: !@#$%^&*,;
What are DUNS and EIN numbers? How do I locate this information?
The DUNS number is a unique 9-digit identification number for each physical location of your business. The EIN number is assigned by the
Internal Revenue Service. If you are unsure of these numbers, please check with the ASO at your organization or institution; he/she should
be able to provide them. If you do not have a DUNS number, Visit D-U-N-S Request Service to obtain more detailed instructions on
applying for your D-U-N-S Number. If you do not have an EIN or would like more information, including how to apply, please visit the
Internal Revenue Service website at
How often should I update my biosketch in the My Profile section?
If you are a PI, PD, or Co-PI, your biosketch is included as part of the application. Thus, having an up-to-date biosketch in the system
will ensure that this document is included in your submission. At a minimum, please upload a new biosketch every fiscal year.
My institution/organization is not listed in the organization drop-down list. How should I enter this information?
Please contact the CPRIT HelpDesk. We can have your organization added to the list.
Small companies may not have a Sponsored Programs Office with a designated ASO. In this situation, can the PI/PD/Applicant also be assigned as the ASO on the same application?
Yes, in this scenario, it is possible for the PI/PD/Applicant to also be the designated ASO. The individual that will be the PI/PD/Applicant and the ASO for the same application must have 2 different accounts and user names.
When assigning an Alternate Submitter or ASO, do I need to fill out all 3 search fields - Last Name, Email Address, and Institution?
Please choose only 1 option at a time for your search. If you do not know your institutions primary ASO, please contact your Sponsored Programs Office (or equivalent) before selecting a contact from the search results.
Do I need to finalize the Contacts tab after assigning an Alternate Submitter or ASO to my application?
Do not save this tab as final until you are ready to submit all tabs as final for ASO approval and submission of the entire application. Each tab has a Save as Draft button to save any changes made. However, please keep in mind that the Contacts tab must be finalized before the Collaborators & COIs tab can be finalized.
I completed a search but the person I wish to assign to my application is not in the database. What is my next step?
Once the search has been completed and no data are found, you will see a link to send them an invitation at the bottom of the search screen. Click on this link, enter the invitees email address and name in the fields provided, and click on the send button. The invitee will receive an email with a link directing him/her to register in the CARS. Once they have registered, they will automatically be assigned to your application. Please be sure to enter the correct email address of the recipient.
Who is responsible for adding an Alternate ASO and Grants Contract /Office of Sponsored Projects Official?
The primary ASO is responsible for adding Alternate ASOs and Grants Contract /Office of Sponsored Projects Officials prior to the approval and submission of the full application.
Can Co-PIs be from different institutions?
Co-PIs can be from different institutions for any award mechanism that allows Co-PIs. The final grant award is made to each institution, with the responsibilities of each institution specifically delineated in their respective grant awards.
When there is more than 1 PI or PD on an application, from different institutions, which ASO approves the application?
The applicant who is listed as the PI or PD in CARS will need the ASO from their institution to approve the application. Specific award mechanisms may have other system guidelines.
The text fields on this page have character limits. Do these character limits include spaces?
All character limits include spaces. You can keep track of the number of characters used for a particular text field by checking the character counter located at the bottom left of each field.
What should be entered in the State Legislative Districts fields?
State Senate District: Enter the State Senate District of your institution. Use the link to the right of the text box to find this information, using the applicants institutional address.
State House District: Enter the State House District of your institution. Use the link to the right of the text box to find this information, using the applicants institutional address.
Collaborators & COIs
I am the PI or PD on an application, and the Collaborators & COIs tab shows that my biosketch is missing - but there is no field to upload the biosketch. How do I proceed?
As the PI or PD, you are required to upload a biosketch in the My Profile tab. This biosketch must be updated on a yearly basis
and once uploaded will autofill into the Collaborator & COIs< Tab of all future applications. However, if you started the application
before uploading your biosketch, you must click on Verify as Current to have the biosketch pulled into the Collaborators & COIs
If an updated biosketch file is uploaded in My Profile after the Collaborators & COIs tab has been finalized, the updated
biosketch may display on the finalized tab, but the updated biosketch will not be included in the actual application file.
I cut and pasted my abstract into the text field, but it did not retain its original formatting.
Text fields do not permit any special formatting; e.g., underlining, bold, bullets, tabs, special characters, subscripts or superscripts, diagrams, graphics, or pictures.
Please do not copy and paste text from Microsoft Word (or other advanced word processing programs), as the formatting may not be maintained and unwanted special characters could appear in your text. Please copy and paste such text into Notepad (or a similar program) and save it as plain text first, before pasting into system text fields.
Is there a limit on the number of figures that can be added? Do they count against the page limit?
There is no limit on the number of figures that can be included, but they do count against the page limit, for all required document uploads.
Should Internet URLs for references be embedded in the research plan, or listed in the references section? Is there a preferred format; i.e., PubMed IDs?
Internet URLs should be listed in the references section. As long as the information is clearly present, no particular format is preferred.
Should we include Current and Pending Support forms for all collaborators, or are they restricted to the same individuals for whom we submitted biosketches?
For Research, please submit Current and Pending Support forms for all people for whom a biosketch was provided. For Product Development, please submit a Current and Pending Support form for the Company. For Prevention, list all current and pending support related to the submitted project. This document is optional for Prevention.
The annual salary that an individual may receive under a CPRIT award is currently $200,000. Does this mean an individual cannot have a base salary greater than $200,000 or that the most an individual can request is up to $200,000 of their base salary based on effort on project?
The maximum direct salary that an individual can request is $200,000. Thus, an individual with a base salary of $250,000 can request the salary cap of $200,000 with 100% effort. The same individual that contributes 50% effort may request $100,000.
Are cost adjustments (i.e., 3% salary increase) to capped salaries allowed for multiyear awards?
No, cost adjustments to capped salaries are not allowed.
The RFA states that CPRIT approval is required when requesting funds to obtain equipment that costs more than $5,000 per unit. Is it necessary to seek approval for the proposed expenditure before including the cost in the grant application?
No, prior approval is not necessary to include a request in the application for funds for equipment costing more than $5,000 per unit. CPRIT will make an evaluation of the equipment cost request as part of the peer review process. Approval of the application constitutes approval of the proposed expenditure.
We have approved an application before the receipt deadline, but now realize we need to make changes. What is our next step?
The ASO can reset any tab that needs to be amended, through the Final Review and Submit tab. Please work with your ASO to make any such changes.
The Approve and Submit Application field is not active and/or grayed out. How do I proceed?
First, check the status of the tabs to ensure all data is complete and all tabs are in Pending ASO Approval mode. Second, our full application receipt deadlines are 3:00 pm central time. If the receipt deadline has passed, the receipt cycle will be closed, and this field will thus no longer be active.
Funded Application Issues and Notifications
I did not receive an email notifying me of the results of the Peer Review process. Who can I contact for this information?
Please contact the appropriate CPRIT programmatic office:
Questions regarding the CPRIT scientific research programs should be directed to:
Questions regarding the CPRIT product development programs should be directed to:
Questions regarding the CPRIT prevention programs should be directed to: