Frequently Asked CPRIT Application Receipt System Questions and Answers

Welcome to the Cancer Prevention and Research Institute of Texas Application Receipt System frequently asked questions and answers section. To send Comments, Questions, and Suggestions for Web Site Changes, email us at Help@CPRITGrants.org. Please use the word FAQ in the subject line.

If you don't find the answer to your question, please call the CPRIT Application Receipt System HelpDesk at 866-941-7146 or email at:

Product Development:
Help@CPRITGrants.org

Prevention:
Help@CPRITGrants.org

Research:
Help@CPRITGrants.org

Note: The information below provides answers to frequently asked technical questions regarding the system. For frequently asked questions regarding CPRIT, various funding opportunities, the peer review process, eligibility, grant matching funds requirements, inidrect costs, etc., kindly visit the CPRIT Web site at http://www.cprit.state.tx.us/funding-opportunities/grant-faq.

Program Questions

Application Receipt System Questions

Approval & Submission Questions

PDF Instructions/Guidance


Program Questions

General

Q1: How can I find out more about the CPRIT?

Please go to the CPRIT Web site, http://www.cprit.state.tx.us, for information about who we are, what we do, and how you can become a part of our mission.



Application Receipt System Questions

User Account Registration

  • Q2: I have created multiple user accounts in the CPRIT Application Receipt System. How can I resolve this issue?
  • Q3: I forgot my password, and my email address in the CPRIT Application Receipt System is incorrect.
Q2: I have created multiple user accounts in the CPRIT Application Receipt System. How can I resolve this issue?

For assistance, please contact the CPRIT Application Receipt System HelpDesk at:

Product Development:
866-941-7146
Help@CPRITGrants.org

Prevention:
866-941-7146
Help@CPRITGrants.org

Research:
866-941-7146
Help@CPRITGrants.org

Q3: I forgot my password, and my email address in the CPRIT Application Receipt System is incorrect.

For assistance, please contact the CPRIT Application Receipt System HelpDesk at:

Product Development:
866-941-7146
Help@CPRITGrants.org

Prevention:
866-941-7146
Help@CPRITGrants.org

Research:
866-941-7146
Help@CPRITGrants.org


My Profile

  • Q4: How do I update my contact information in the CPRIT Application Receipt System?
  • Q5: How do I change my Username and Password?
  • Q6: What are DUNS and EIN numbers? How do I locate this information?
  • Q7: How often is it required that I update my biosketch in the My Profile section?
  • Q8: I need to create additional contact records in My Profile. How can I accomplish this?
  • Q9: My institution/organization is not listed in the organization drop-down list. How should I enter this information?
Q4: How do I update my contact information in the CPRIT Application Receipt System?

The Contact Information tab in the "My Profile" section allows users to edit all information in a profile, including email address. However, once the information has been changed we recommend that you click the "set as default" button in order for the most current profile to be used to auto-fill future applications.

Q5: How do I change my Username and Password?

This information can be changed in the My Profile, Account Information tab. It is not required that your User Name be your full email address. Note that no special characters are permitted in passwords.

Q6: What are DUNS and EIN numbers? How do I locate this information?

The DUNS number is a unique nine digit identification number for each physical location of your business. The EIN number is assigned by the Internal Revenue Service. If you are unsure of these numbers, please check with your Application Signing Official (ASO) at your organization or institution; he/she should be able to provide these numbers to you.

Q7: How often is it required that I update my biosketch in the My Profile section?

If you are a Principal Investigator, Program Director, or a Co-Prinicipal Investigator, your biosketch is included as part of the application. Thus, having your most current biosketch in the system will ensure that this document is included in your submission. At a mimimum, please upload a new biosketch once per fiscal year. Also see Q18.

Q8: I need to create additional contact records in My Profile. How can I accomplish this?

The Contact Information tab allows multiple profiles for each individual. Click on the "create a new contact record" link to enter the additional contact information. You can then save the changes and/or set this new contact record as default. Please note that the contact information that you "Set As Default" will prefill into the Contacts tab of your application.

Q9: My institution/organization is not listed in the organization drop-down list. How should I enter this information?

Enter the official name of your institution/organization in the "Other" field directly below the organization drop-down list field. We will periodically update the list of organizations to include new organizations.


Contacts

  • Q10: Small companies may not have a Sponsored Programs Office with designated ASOs. In this situation, can the PI/PD/Applicant also be assigned as the ASO on the same application?
  • Q11: When assigning an Alternate Submitter or Application Signing Official (ASO), do I need to fill out all three "search" fields — Last Name, Email Address, and Institution?
  • Q12: Do I need to finalize the Contacts tab after assigning an Alternate Submitter or ASO to my application?
  • Q13: I completed a search but the person I wanted to assign to my application was not in the database. What is my next step?
  • Q14: I am trying to change my address and phone number in the Contacts tab, but it will not accept any changes.
  • Q15: Who is responsible for adding an Alternate ASO and Grants Contract Official?
  • Q16: Can Co-PIs be from different institutions?
  • Q17: When there is more than one PI or PD on an application from different institutions which ASO approves the application?
Q10: Small companies may not have a Sponsored Programs Office with designated ASOs. In this situation, can the PI/PD/Applicant also be assigned as the ASO on the same application?

Yes, in this scenario, it is possible for the PI/PD/Applicant to also be the designated ASO. The individual that will be the PI/PD/ Applicant and the ASO for the same application must have two different accounts and user names.

Q11: When assigning an Alternate Submitter or Application Signing Official (ASO), do I need to fill out all three "search" fields — Last Name, Email Address, and Institution?

Please choose only one option at a time for your search. If you do not know your institution's primary ASO, please contact your Sponsored Programs Office (or equivalent) before selecting a contact from the search results.

Q12: Do I need to finalize the Contacts tab after assigning an Alternate Submitter or ASO to my application?

Do not save this tab as final until you are ready to submit all tabs as final for ASO approval and submission of the entire application. Each tab has a "Save Change as Draft" button to save any changes made.

Q13: I completed a search but the person I wanted to assign to my application was not in the database. What is my next step?

Once the search has been completed and no data is found, you will see a "Send An Invitation" link on the search screen. Click on this link, enter the invitee's email address and name in the fields provided and click on the send button. The invitee will receive an email with a link directing him/her to register on the CPRIT Application Receipt System Web site. Once he/she has registered, he/she will automatically be assigned to your application. Please be sure to enter the correct email address of the recipient.

Q14: I am trying to change my address and phone number in the Contacts tab, but it will not accept any changes.

All changes to the data viewed in the Application Contacts tab must be entered or edited in the My Profile tab and the Application Contacts tab must be in "draft" mode. Once these changes are saved, you will be asked whether you want to update the information on any applications in progress.

Q15: Who is responsible for adding an Alternate ASO and Grants Contract Official?

The primary ASO is responsible for adding Alternate ASOs and Grants Contract Officials prior to the approval and submission of the full application.

Q16: Can Co-PIs be from different institutions?

Co-PIs can be from different institutions for any award type that allows Co-PIs. The final grant award is made to each institution with the responsibilities of each institution specifically delineated in their respective grant awards.

Q17: When there is more than one PI or PD on an application from different institutions which ASO approves the application?

The applicant who is listed as the PI or PD in the CPRIT Application Receipt System will need the ASO from their institution to approve the application. Specific award mechanims may have other system guidelines.


Application Information

Q18: The text fields on this page have character limits. Do these character limits include spaces?

All character limits do include spaces. You can keep track of the amount of characters used for a particular text field by checking the character counter located at the bottom left of each text field.


Collaborators & COIs

Q19: I am the Principal Investigator or Program Director on an application, and the Collaborators, COIs & Biosketches Tab shows that my biosketch is missing - but there is no field to upload the biosketch. How do I proceed?

As the Principal Investigator or Program Director, you are required to upload a biosketch in the "My Profile" Tab at the top of the CPRIT Application Receipt System Web site screen. This biosketch must be updated on a yearly basis, and once uploaded will auto-fill into the Collaborator & COIs Tab of all current and future applications.

Biosketches for any individual listed as a Co-Principal Investigator should also be uploaded via the "My Profile" Tab.


Required Documents

  • Q20: I cut and pasted my abstract into the text field, but it did not retain its original formatting.
  • Q21: Is there a limit on the number of figures that can be added? Do they count against the page limit?
  • Q22: For the internet URLs for references, should they be embedded in the research plan or in the references section? Is there a preferred format; i.e. PubMed IDs?
  • Q23: Do we need to include "Current and Pending Support" forms for all collaborators, or is it restricted to the same people we submitted on the biosketches?
  • Q24: In terms of supporting documents, do you want the actual clinical trial protocol attached as supporting documentation?
Q20: I cut and pasted my abstract into the text field, but it did not retain its original formatting.

Text fields do not permit any special formatting; e.g., underlining, bold, bullets, tabs, special characters, subscripts or superscripts, diagrams, graphics, or pictures.

Q21: Is there a limit on the number of figures that can be added? Do they count against the page limit?

There is no limit on the number of figures that can be included, but they do count against the page limit.

Q22: For the internet URLs for references, should they be embedded in the research plan or in the references section? Is there a preferred format; i.e. PubMed IDs?

Internet URLs should be listed in the references section. As long as the information is clearly present, no particular format is preferred.

Q23: Do we need to include "Current and Pending Support" forms for all collaborators, or is it restricted to the same people we submitted on the biosketches?

For Research, submit "Current and Pending Support" forms for all people for whom a biosketch was provided. For Product Development, submit a "Current and Pending Support" form for the Company. For Prevention, list all current and pending support related to the submitted project. This document is optional for Prevention.

Q24: In terms of supporting documents, do you want the actual clinical trial protocol attached as supporting documentation?

Actual clinical trial protocols are not required unless this information is vital to the evaluation and review of the proposed research. Such documentation may be uploaded as an "Institutional/Collaborator Support and/or Other Certification" file in the "Required Documents" tab. Please note, however, that: (i) each request for applications (RFA) has instructions and guidelines for submission; (ii) documents should be combined and submitted as a single PDF document; and (iii) this category should not be used to provide appendix material such as publications, figures, and/or data.


Approval & Submission Questions

Application Submission

  • Q25: Prior to the receipt deadline, we have approved an application, but now realize we need to makes changes. What is our next step?
  • Q26: The Approve and Submit Application field is not active and/or is grayed out. How do I proceed?
Q25: Prior to the receipt deadline, we have approved an application, but now realize we need to makes changes. What is our next step?

The Final Review and Submit tab has a feature that allows the ASO to reset an application to "Pending ASO Approval." The ASO may reset any tab that needs to be amended. Only the ASO can reset a tab to "Pending ASO Approval."

Q26: The Approve and Submit Application field is not active and/or is grayed out. How do I proceed?

First, check the status of the tabs to ensure all data is complete and all tabs are in "Pending ASO Approval" mode. Secondly, our full application receipt deadlines are 3:00 PM Central Time. If the receipt deadline has passed, the Web site will be shut down, and this field will no longer be active.


Funded Application Issues and Notifications

Q27: I did not receive an email notifying me of the results of the Peer Review process. Who can I contact for this information?

Please contact the CPRIT Application Receipt System HelpDesk, as they can provide information on application funding and notification status.

Product Development:
866-941-7146
Help@CPRITGrants.org

Prevention:
866-941-7146
Help@CPRITGrants.org

Research:
866-941-7146
Help@CPRITGrants.org


PDF Instructions/Guidance

It is recommended that Applicants and ASOs unfamiliar with the preparation of PDF software acquaint themselves with these files prior to the receipt deadline. The assistance of your institution's technical support personnel can be pursued in this task. However, the following are basic instructions for combining multiple PDF documents, compressing a file, editing a file, and checking font size and lines per inch.

It is the responsibility of the Applicants and ASOs to check their PDFs prior to uploading the documents to the CPRIT Application Receipt System Web site to ensure that it meets the specific RFA requirements applicable to each award type.

PDF Document Problems

Page Limit Requirements - Inserting a Page Break after the last line of the application body text will prevent the text from overflowing to the next page upon conversion to PDF.

Combining PDF Documents

Certain documents may be compiled as separate PDF documents, these can be put together with the basic command "Insert Pages."

Open first PDF file
At the top of the screen on Menu Toolbar - select "Document"

  • drop down to Pages
  • select Insert
  • the program will lead you through choosing the next document and where you wish to place that document in your original file
  • Save the new version of the document

Compressing a file - (recommended maximum file upload size 20MB)

Adobe Acrobat 5.0 or less

  • Open PDF document
  • Select File
  • Go to Print
  • In drop-down box for printer selection - select Adobe Distiller or Adobe PDF
  • OK
  • Save Document As _____
  • OK

Adobe 6.0 and up

  • Open PDF document
  • Select File
  • "Reduce File Size"
  • Save Document As _____
  • OK

Editing a PDF File Adobe 6.0 and up

  • Go to Tools
  • Advanced Editing
  • Touch up Text Tool
  • Select the text area to be edited
  • Make Changes
  • Select Save

Font Size Check

Adobe 6.0 and up

  • Tools
  • Advanced Editing
  • Touch Up Text Tool
  • Right-click on text with mouse
  • Once box appears around text - right click mouse and select "Properties"

Adobe 5.0 or less

  • Advanced
  • Editing
  • Attach Text Tool
  • Right-click on text with mouse
  • Once box appears around text - right click mouse and select "Properties"

** Rulers and Grids to view lines per inch may be found under the "View" option in the standard toolbar.
This option is not available when using the "view" in the Required Files Tab.
The PDF must be saved to your computer to view the rulers and grid.